Thank you for providing feedback on the draft Community Facilities Policy.

The below provides an overview of our engagement and what we heard.

• Council online Have Your Say website and survey
• Signpost at selected facilities with high foot traffic

During the exhibition period, Council received 24 submissions and 2 direct emails. The majority of submissions (99%) acknowledged Council’s commitment to transparency, noting that the draft policy was comprehensive and thanking Council for the opportunity to provide feedback. One organisation did not support the principle that user organisations would contribute to the cost of providing the facility, including associated management, maintenance and minor improvements.

Overall, feedback largely focused on requests for clarification around maintenance obligations, capital investment, and rental fee categories. It also included minor suggestions to improve the draft Policy, particularly by providing greater clarity where needed and identifying areas for minor amendment.

As a result of the feedback during the public exhibition period and further internal review, the following amendments were made to the Policy:

• Clarification of ambiguous language in the Maintenance schedule;
• Amendment to requirements for capital contributions to include considerations for past investments and the inclusion of a simplified table detailing the standard of evidence required;
• Clarification of the criteria considered by Council for the multi-purpose or shared use of facilities.
• Clarification for rental fees categories, including additional detail to explain how rental fees contribute to the ongoing operation, maintenance and management of facilities;
• Clarification of utility charges/levies and shared-use adjustments including how costs may be apportioned in shared facilities or where individuals metering is not available.